ARPA Buyer - FINANCE

Department:  FINANCE

Pay:  $21.01 per hour; $43,700 annual salary  

Work Schedule: 8am to 5pm; Monday to Friday  

Sedgwick County offers a comprehensive benefits package for full-time employees that includes health coverages, paid leave, regular compensation reviews, retirement plans, and professional development opportunities.  For more detailed information, please visit our benefits page at SCBenefits.

NOTE: This is a grant funded position which will end on December 28, 2024.

The American Rescue Plan Act (ARPA) Buyer works with requesting departments to create solicitations to procure commodities and services to be supported with ARPA funds, in compliance with current charter resolution, applicable state statutes and federal regulations. Establish and manage purchasing contracts to maximize purchasing leverage of user departments and ensure competitive pricing. Employ best practices and established processes in compliance with Federal guidance to create the best value and outcome for requesting departments.

Create competitive solicitations for requesting departments.

• Utilizing the right document for business needs, e.g., Requests for Information (RFI), Requests for Quotation (RFQ), Requests for Bid (RFB) and Requests for Proposal (RFP).
• Work with departments to ensure competitive specifications.
• Research to create comprehensive vendor database in SAP SRM.
• Evaluating and recommending bids/proposals for award.
• Present recommendations at Bid Board and to Senior Leadership.
• Ensure all steps of process are compliant with all Federal guidance, rules, and regulations and County Commission ARPA spending plan.

Fulfilling routine buyer responsibilities.

• Processing of ARPA shopping carts.
• Creation, management, and fulfillment of purchase orders.
• Adjustments to ARPA Purchase Orders.
• Returns management in collaboration with Accounts Payable.
• Creation and management of contracts in compliance with ARPA and Federal rules and regulations.
• Vendor management.
• Dispute resolution.
• Technical assistance for user departments in the use of the County’s procurement system (PPS).

Ensuring compliance with current charter resolution, state statutes and federal regulations.

• Possess understanding of ARPA guidelines, Federal procurement rules and regulations, including Uniform Guidance and Federal Acquisition Regulations.
• Work with ARPA Grant Administrator and Grant Analyst to ensure compliance with ARPA processes and procedures.
• Work with ARPA consultants to ensure compliance with all Federal guidance, rules, and regulations.
• Vendor and department trainings regarding charter requirements.
• Closely working with Legal staff to address issues related to applicable regulations.

Minimum Qualifications as defined by classification: Bachelor's degree or work related experience. One to three years of experience in a related field.

Preferred Qualifications: One to three years with Federal procurement. Work towards CPPB, CPPO or CPSM.

It is the policy of Sedgwick County not to discriminate in its programs or services provided to the general public, including employment and all other activities, on the basis of race, color, religion, national origin, citizenship, sex, age, disability, veteran status or any other similarly protected status. Sedgwick County is committed to making the application, interview, and pre-employment testing process accessible to persons with disabilities. If you wish to volunteer information regarding any special assistance you may need, please notify Human Resources by phone at (316) 660-7050, TDD (Kansas Relay at 711 or 800-766-3777). Do not use this phone number for employment questions. This number is provided only for those requiring ADA assistance. You will be contacted should the department feel that you are a qualified candidate.