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Records Assistant

Date: Jun 20, 2022

Location: Wichita, KS, US

Company: Sedgwick County

Department:  DA 

Pay:  Minimum starting pay rate $13.96 per hour  

Work Schedule: Mon - Fri, 8:00 AM - 5:00 PM  

 

Performs varied clerical and office work in the District Attorney Adult Records Division for one or more administrative, professional or technical employees.

 

Maintain, manage and distribute case files

  • Keep accurate record of file locations and check files in/out to staff using barcode tracking system
  • Pull and distribute files for dockets, attorneys, discovery and staff and replace files in proper location after they are returned
  • Scan and file loose paperwork in the appropriate files

 

E-filing documents into statewide system for court filing

  • E-file all subpoena returns following protocol established to upload and document properly
  • E-file journal entries and documents placed into records electronic inbox
  • E-file miscellaneous documents as requested by attorneys and other staff
  • Follow up on all E-filed documents to verify receipt and filing in court database or track documents as needed to verify timely filing

 

Additional assigned duties and/or backup training may include, but not be limited to:

  • Open new case files following established protocol to scan opening documents into image database, verify all necessary documents are received, update FullCourt and Evidence.com with new information and forward to discovery unit
  • File closings including verification of closing in FullCourt, delete criminal history documents as required, close case in JustWare and document closing as needed
  • Conduct daily mail runs and receive, sort and distribute departmental mail
  • Archival project following established protocol to prep and scan, document and update destruction as needed and shred files once approved

 

Minimum Qualifications: High school diploma or equivalent including or supplemented by secretarial subjects. Two years’ experience in varied clerical and secretarial work or any combination of training and experience that provides the required knowledge, skills and abilities.

 

Preferred Qualifications: Two years’ experience in the legal field. Extensive knowledge of Microsoft Office products; bilingual

 

It is the policy of Sedgwick County not to discriminate in its programs or services provided to the general public, including employment and all other activities, on the basis of race, color, religion, national origin, citizenship, sex, age, disability, veteran status or any other similarly protected status. Sedgwick County is committed to making the application, interview, and pre-employment testing process accessible to persons with disabilities. If you wish to volunteer information regarding any special assistance you may need, please notify Human Resources by phone at (316) 660-7050, TDD (Kansas Relay at 711 or 800-766-3777). Do not use this phone number for employment questions. This number is provided only for those requiring ADA assistance. You will be contacted should the department feel that you are a qualified candidate.


Nearest Major Market: Wichita

Job Segment: Clerical, Database, Administrative, Technology, Records, Bilingual