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Vaccine Clinic Planner - COVID-19

Date: Dec 31, 2021

Location: Wichita, KS, US

Company: Sedgwick County

Department:  Health Department 

Pay:  $17.82 per hour 

Work Schedule: 8:00 AM - 5:00 PM, Monday - Friday, may work evenings and weekends 


This is a temporary position in the Sedgwick County Health Department (SCHD) for COVID-19 response. The Vaccine Clinic Planner partners with leadership and other necessary teams to ensure the vaccine needs of the Sedgwick County Health Department and its partners are met. The position coordinates with external partners to find locations for partner and mobile vaccine clinics; coordinates with Vaccine Branch Operations staff to implement vaccine clinics; works with outreach and communications staff to ensure successful clinics; and communicates and documents clinic planning activities in a timely manner.


Coordinate with external partners to determine locations for partner and mobile vaccine clinics

  • Contact partner organizations and businesses
  • Work with internal county departments and supervisors to ensure agreements are completed
  • Schedule and conduct site visits to assess potential clinic sites
  • Drive to vaccine clinic locations
  • Determine necessary supplies, staffing and layout for clinic to ensure it meets safety, health, and equipment guidelines
  • Write and submit individual and unique tactical plans to site and internal county departments


Coordinate with Vaccine Branch Operations staff and outreach and communications staff to implement vaccine clinics

  • Follow procedure and timeline for clinic planning
  • Communicate with Vaccine Branch staff about any changes
  • Attend staffing and planning meetings and schedule other meetings, if needed
  • Assist Operations staff at the clinic site, if needed
  • Assist in creating, ordering or setting up outreach materials or activities


Communicate and document clinic planning activities in a timely manner

  • Ensure clinic information in electronic project management software is updated and accurate
  • Write summary reports of clinic activities
  • Communicate regularly with supervisor and Vaccine Planning staff
  • Assist in collecting clinic feedback and writing reports
  • Assist in after action report meetings and documentation
  • Assist in writing and reviewing procedures
  • Assist with vaccine clinic operation and vaccine redistribution as needed.


Minimum Qualifications: High school diploma, GED, or equivalent. One year of experience with Microsoft Word and Excel. One year of customer service experience. Project management experience. Experience working with businesses and/or community partners. Per Sedgwick County policy, this is a driving level position that requires a valid Kansas driver’s license without restrictions and current proof of automobile insurance.


Preferred Qualifications: Associate’s degree or higher from an accredited college or university in business, public safety or health-related field. One year experience with data management, databases, and/or data analysis. Two years of project management experience. Two years of customer service experience. One year of work experience in a public health agency or medical-related agency such as a hospital, medical clinic, or emergency medical services (EMS). One or more Federal Emergency Management Agency (FEMA) Incident Command System course completion certificates (IS – 100, 200, 300, 400, 700 and 800).


It is the policy of Sedgwick County not to discriminate in its programs or services provided to the general public, including employment and all other activities, on the basis of race, color, religion, national origin, citizenship, sex, age, disability, veteran status or any other similarly protected status. Sedgwick County is committed to making the application, interview, and pre-employment testing process accessible to persons with disabilities. If you wish to volunteer information regarding any special assistance you may need, please notify Human Resources by phone at (316) 660-7050, TDD (Kansas Relay at 711 or 800-766-3777). Do not use this phone number for employment questions. This number is provided only for those requiring ADA assistance. You will be contacted should the department feel that you are a qualified candidate.

Nearest Major Market: Wichita

Job Segment: FEMA, Testing, Project Manager, Emergency Management, Government, Technology