Administrative Services Manager - MABCD

Department:  [[cust_personnelSubarea]] 

Job ID: 13006

Pay:  $60,673.00 to $83,374.50 annually depending on experience and qualifications  

Work Schedule: 40 hrs/week M-F  

Sedgwick County offers a comprehensive benefits package for full-time employees that includes health coverages, paid leave, regular compensation reviews, retirement plans, and professional development opportunities.  For more detailed information, please visit our benefits page at SCBenefits.

Manages, plans and directs the work of MABCD’s permit writers, code specialists and administrative staff.  Ensures that policies, procedures and workflows of MABCD’s permitting and licensing functions generate seamless and efficient workflows reflective of the industry’s current best-practices. Tracks and analyzes data for both internal and external use. Projects and plans for staffing requirements based on external, economic, seasonal and other (potentially unforeseen) factors impacting workload.

Management and Supervision

• Directs and plans the work of permit writers, code specialists and administrative staff
• Schedules staffing levels in accordance with workload requirements are met
• Sets expectations and framework for appointment scheduling through the  appropriate scheduling system
• Ensures excellence in all customer service interactions, regardless of medium (phone, in-person or written)
• Processes time and attendance recordkeeping for administrative staff in both Sedgwick County and City of Wichita’s payroll systems

Departmental Leadership & Strategic Planning

• Creates, revises, and interprets policies which impact all sections of the MABCD’s revenue generating operations.
• Sets policies and trains/directs staff to ensure the intake, issuance and finalization of permits is accomplished according to current code and industry best practice
• Oversees and adopts policy and procedures for verifying completion of permits, final inspections and issuance of Certificates of Occupancies that comply with all applicable codes, rules and ordinances
• Provide input and recommendations on code requirements for contractor licensing, trace certificate requirements and permit issuance (not an exhaustive list).
• Assist the MABCD Director by coordinating monthly Board of Code Standards and Appeals meetings, to include member and quorum management, and preparation of meeting agendas and minutes.

Cash Handling, Data Management & Record-keeping

• Regulate internal fee collection and cash handling to ensure processes are operating in accordance with Sedgwick County’s cash handling and audit guidelines.
• Process and approve permit refund requests
• Serve as the back up records coordinator for both KORA and FOIA requests (received from Sedgwick County, City of Wichita and other sources)
• Generate various reports ranging in frequency from daily to annually to satisfy annual Key Performance Indicator requirements, inform decisions related to staffing level management, and spot emerging trends and opportunities.
• Generate and provide reports in response to other internal and external data requests, including requests from industry stakeholders and media.

Minimum Qualifications: Two (2) years of supervisory experience. Four (4) years of experience in an administrative office role. The administrative office experience can be substituted by education from an accredited college or university in business or management, with each year of education substituting for one year of experience.

Preferred Qualifications: Bachelor’s degree from an accredited college or university in business or management. Five years of supervisory experience or office management. Experience supervising an administrative team specializing in customer-facing, time sensitive, revenue generating operations. Permit technician certification.

Applicants have rights under Federal Employment Laws. Please find more information under the following link.  Apply for a Job | Sedgwick County, Kansas