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Administrative Specialist

Date: Apr 6, 2021

Location: Wichita, KS, US

Company: Sedgwick County

Department:  Info Tech Srvcs 

Pay:  $16.98 per hour 

Work Schedule: M-F 40 Hour Week 

 

Provides advanced secretarial and administrative support for the information technology and support services division. Processes departmental documents in accordance with established and accepted policies and procedures.

Coordinate with Human Resources on the execution of internal personnel processes (FMLA, retirement, promotions, vacancy notices etc.) Oversee hiring workflow with

 

Sheriff’s Office (backgrounds) and Human Resources (PAFs).

  • Schedules interviews with candidates and panels.
  • Accurately processes necessary forms. Submits PAFs and request for a background check within 2 days of receipt. Follow up with HR if drug testing or start date paperwork not received in a timely manner.

 

Liaison to Finance (AP, Purchasing, Budget).

  • Coordinates and monitors purchasing procedures to ensure proper funds are charged; verifies estimates and recommends purchases, process purchase orders, and maintains purchase contracts.
  • Submits purchase requisitions and resolves issues with orders within a timely manner.
  • POs closed in an appropriate amount of time.
  • Vendors contacted for missing invoices within 30 days of receipt of order.
  • Reviews, analyzes and assists in the preparation of the departmental budget; provides recommendations to the Senior Administrative Officer regarding budget adjustments; administers the budget.

 

Administrative Tasks

  • Orders, verifies receipt, and maintains office equipment and supplies; places supply order and initiates service calls on copiers, personal computers, printers, telephones, etc.; determines equipment needs to enhance the efficiency of the office; negotiates renewal of software license and maintenance support agreements; coordinates and monitors maintenance of the office and/or building.
  • Prepares and maintains departmental personnel including pertinent employee information; ensures department personnel actions are in compliance with County policies and procedures.
  • Work with staff to book travel/training. Ensure staff are having their needs met while being fiscally responsible with County funds.
  • Provide department oversite for services provided by cleaning staff. Attend vendor meetings. Alert appropriate facilities staff regarding issues.
  • Serve as liaison between maintenance and IT staff for facilities issues.

 

Minimum Qualifications: High school diploma or equivalent supplemented by courses in secretarial science. One years’ experience in responsible secretarial work or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

 

Preferred Qualifications: Associates level degree or higher in administrative assistance, acquisition, procurement, contract management, legal assistant or related field of study. Two years’ experience in responsible secretarial work or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

 

It is the policy of Sedgwick County not to discriminate in its programs or services provided to the general public, including employment and all other activities, on the basis of race, color, religion, national origin, citizenship, sex, age, disability, veteran status or any other similarly protected status. Sedgwick County is committed to making the application, interview, and pre-employment testing process accessible to persons with disabilities. If you wish to volunteer information regarding any special assistance you may need, please notify Human Resources by phone at (316) 660-7050, TDD (Kansas Relay at 711 or 800-766-3777). Do not use this phone number for employment questions. This number is provided only for those requiring ADA assistance. You will be contacted should the department feel that you are a qualified candidate.


Nearest Major Market: Wichita

Job Segment: Administrative Assistant, Compliance, Testing, Contract Manager, Administrative, Legal, Technology