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Administrative Supervisor II

Date: Nov 23, 2022

Location: Wichita, KS, US

Company: Sedgwick County

Department:  Operations-KPER 

Pay:  $21.01 per hour - $43,700.80 annually  

Work Schedule: 8:00 am -5:00pm M-F  

 

Sedgwick County offers a comprehensive benefits package for full-time employees that includes health coverages, paid leave, regular compensation reviews, retirement plans, and professional development opportunities.  For more detailed information, please visit our benefits page at SCBenefits.

 

This position supports the Sedgwick County Sheriff Investigations Division by assisting supervisors in the division as well as supervising two direct reports. This position oversees reporting, office management, supervision, and special projects. This position requires a high level of confidentiality as well as customer service.  This position may be exposed to emotionally combative customers. Additionally, the position incumbent is regularly exposed to sensitive and disturbing content related to criminal activity, including details about serious injuries and crimes.

 

Supervision

  • Assist direct reports with tasks when needed
  • Complete performance evaluations for direct reports.
  • Monitor attendance and timecards for direct reports, approve leave requests and overtime, and approve timecards at the end of the pay period
  • Communicate with Finance as needed to complete timecards for joint task force positions shared with outside organizations
  • Resolve any escalated issues from staff
  • Update personnel information in the records management system used by the Sheriff’s Department

 

Training and Assistance

  • Train all new supervisors in the Investigations division on KRONOS, and provide assistance as needed for timekeeping questions
  • Train clerical staff on new policies and procedures in the Investigations Department
  • Assist Investigations clerical staff with duties and projects during high volume times and absences
  • Track personnel extensions and maintain a roster with regularly updated information
  • In advance of movement, submits paperwork for internal movement for Investigations Division employees
  • Oversee changes to office equipment and functions as laws and regulations change

 

Reporting and recordkeeping

  • Oversee records retention for the Investigations division to maintain compliance with all laws and regulations, and schedule records transfers according to retention rules
  • Recall records from permanent storage as needed
  • Prepare monthly reports including Dusters for the investigations division, Officer assault and homicide statistics, KLR reports, and all other reports as assigned
  • Send reports to outside organizations as well as members of the Sheriff’s Office
  • Research and complete cost analyses for the Investigations Division to send to outside agencies for reimbursement

 

Minimum Qualifications: High School Diploma or equivalent. Three years of experience in an office or administrative setting. One year of experience in customer service. Must obtain NCIC Certification within six months of hire. One year of experience working with Microsoft Suite. Must pass pre-employment testing of 45 words per minute and 80% reading comprehension to be completed before interview.

 

Preferred Qualifications: Two years of experience in a law enforcement agency. Formal NCIC training.

 

It is the policy of Sedgwick County not to discriminate in its programs or services provided to the general public, including employment and all other activities, on the basis of race, color, religion, national origin, citizenship, sex, age, disability, veteran status or any other similarly protected status. Sedgwick County is committed to making the application, interview, and pre-employment testing process accessible to persons with disabilities. If you wish to volunteer information regarding any special assistance you may need, please notify Human Resources by phone at (316) 660-7050, TDD (Kansas Relay at 711 or 800-766-3777). Do not use this phone number for employment questions. This number is provided only for those requiring ADA assistance. You will be contacted should the department feel that you are a qualified candidate.


Nearest Major Market: Wichita

Job Segment: Compliance, Clerical, Office Manager, Administrative Assistant, Legal, Administrative, Records