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Administrative Support II - Sheriff

Date: Dec 23, 2021

Location: Wichita, KS, US

Company: Sedgwick County

Department:  Operations-KPER 

Pay:  $14.66 hourly  

 

Performs advanced clerical and supervisory work in fiscal operations. Performs a wide variety of complex fiscal processes to account for County records and funds.

  • Participates in processing invoices, payroll, payments, purchase orders, insurance forms, tickets, returned checks, permits, licenses, bonds, summons, redemptions, tags, taxes, titles, deposits and other fiscal and County records; researches information such as delinquent taxes.
  • Receives, receipts, records, posts and accounts for funds; posts charges and payments to accounts for County’s services rendered; researches problem invoices; prepares client billing and runs related reports.
  • Enters information by way of computer system into automated centralized accounting system and verifies accuracy of input; traces machine errors and makes corrections; locates incorrect postings which require correcting vouchers.
  • Assists citizens over the telephone and in person by researching and providing information and assistance regarding voter registration, taxes, titles, fees, payments, billing, redemptions, County records, etc.
  • Conducts tax and other billing processes involving various rate structures; maintains reconciliation between total billings and individual accounts; prepares various summary reports.
  • Examines invoices and warrants; determines if material is received with correct pricing; checks discounts and extensions; approves invoices for payment.
  • Audits purchase orders, payment vouchers, contracts, invoices, delivery verifications and packing slips for accuracy of pricing, extensions, discount allowed and vendor remittance address.
  • Coordinates and schedules all travel arrangements for County employees.
  • Receives deposits for other County departments; verifies and receipts cash and checks; prepares deposits by endorsing checks, completing deposit slips and posts deposits to the daily activity sheet and bank book.
  • Prepares and records documentation of expenditures into specialized filing systems for computer access retrieval.
  • Performs reconciliation of accounts and reports.
  • Protects and preserves all County records books; assists individuals in researching records; inputs and changes information ensuring books are current.
  • Balances paperwork daily to include sales tax, checks, cash receipts and money; balances worksheet; assists others in balancing their drawers.
  • Assists in accumulating valuations and applying them to taxing district budgets to arrive at the mill levies for each district.
  • Monitors all budget and expenditure reports for errors and levy limitations for townships, cities, miscellaneous districts, and County fire and sewer districts.
  • Compiles and completes data for reports; assists in preparing various annual State reports and abstracts on valuations, levies and tax dollars.
  • Types, files and distributes correspondence, reports, records, forms, documents, lists, etc. and ensures their accuracy and completeness.
  • Orders and maintains supplies and forms
  • Serves as lead worker to staff performing fiscal and clerical work including training and monitoring their work.

 

Minimum Requirements: High School Diploma or equivalent, including or supplemented by course work in bookkeeping, accounting, or related fiscal work. Three years’ experience performing bookkeeping, accounting or fiscal work, or any equivalent combination of training and experience. No record of criminal conviction, diversion, or expungement of any felony or crime of dishonesty, or the equivalent under the uniform code of military justice. No history or subsequent conduct that renders the employee unusable as a witness. Typing: 45 WPM Minimum; Reading Comprehension: 80% Minimum.

 

It is the policy of Sedgwick County not to discriminate in its programs or services provided to the general public, including employment and all other activities, on the basis of race, color, religion, national origin, citizenship, sex, age, disability, veteran status or any other similarly protected status. Sedgwick County is committed to making the application, interview, and pre-employment testing process accessible to persons with disabilities. If you wish to volunteer information regarding any special assistance you may need, please notify Human Resources by phone at (316) 660-7050, TDD (Kansas Relay at 711 or 800-766-3777). Do not use this phone number for employment questions. This number is provided only for those requiring ADA assistance. You will be contacted should the department feel that you are a qualified candidate.


Nearest Major Market: Wichita

Job Segment: Clerical, Administrative Assistant, Secretary, Administrative