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CCBHC Office Specialist - COMCARE

Date: Oct 14, 2021

Location: Wichita, KS, US

Company: Sedgwick County

Department:  COMCARE 

Pay:  $12.67 per hour 

Work Schedule: M-F, 8a-5p 


Greet public, provide customer service and general reception as well as provide office and administrative support to the Certified Community Behavioral Health Clinic’s Assertive Community Treatment team required to ensure timely processing of program referrals, outcome reporting and program functioning at all levels of service.



  • Greet clients professionally and promptly
  • Answer phones in a professional manner and route appropriately
  • Verify demographic and insurance information and update in the Electronic Medical Record (EMR)
  • Prepare excuse notes as requested
  • Open and close the office as needed
  • Maintain cleanliness/tidiness of lobby
  • Use overhead or through-the-phone paging
  • Check in clients and notify providers as appropriate
  • Request interpreters
  • Schedule and document meetings for the ACT Team
  • Distribute agency and med staff surveys
  • Maintain copy machines and printers
  • Maintain visitor’s log, authorized visitor forms
  • Accurately schedule follow up appointments as requested by staff or patients
  • Schedule interpreters for clients using MCO interpreter or contracted interpreters.
  • Cancel appointments if a provider is out of the office
  • Distribute patient rights and responsibilities



  • Prepare financial updates for patients
  • Complete releases of information as needed or requested
  • Set up insurance coverage and fee matrix
  • Verify insurance and income
  • Monitor batch errors
  • Problem solve billing issues at the program level
  • Collect payments on accounts
  • Receipt payments for patient and note in EMR
  • Enter note in EMR for patients who are not able to make payments
  • Prepare payments for deposit and complete reconciliation form


Data Entry

  • Verify KMAP
  • Enter authorizations-Vendor authorizations or others as needed
  • Prepare letters for closure, participation, missed appointments and outreach
  • Enter screen and assessment transactions when appropriate
  • Enter data in other systems as required
  • Maintain staff contact lists and emergency contact lists
  • Gather and enter Metric Data for Strategy Team as assigned
  • Track and trend bus pass usage for programs as requested
  • Send reminders to staff for patients who need to complete financials
  • Assure timesheet accuracy for ACT medication providers


Minimum Qualifications: High School diploma or equivalent . Two years’ general office experience. Must pass KBI, DCF child abuse check, adult abuse registry, and motor vehicle screens. Must complete orientations provided by Sedgwick County and COMCARE.


It is the policy of Sedgwick County not to discriminate in its programs or services provided to the general public, including employment and all other activities, on the basis of race, color, religion, national origin, citizenship, sex, age, disability, veteran status or any other similarly protected status. Sedgwick County is committed to making the application, interview, and pre-employment testing process accessible to persons with disabilities. If you wish to volunteer information regarding any special assistance you may need, please notify Human Resources by phone at (316) 660-7050, TDD (Kansas Relay at 711 or 800-766-3777). Do not use this phone number for employment questions. This number is provided only for those requiring ADA assistance. You will be contacted should the department feel that you are a qualified candidate.

Nearest Major Market: Wichita

Job Segment: Administrative Assistant, Data Entry, Administrative