Archive Assistant - REGISTER OF DEEDS

Department:  Reg of Deeds 

Pay:  $18.60 per hour  

Work Schedule: M-F 8-5  

Sedgwick County offers a comprehensive benefits package for full-time employees that includes health coverages, paid leave, regular compensation reviews, retirement plans, and professional development opportunities.  For more detailed information, please visit our benefits page at SCBenefits.

To maintain the quality of Sedgwick County records images and data entry for future research and historical purposes.  Provide training to employees to gain confidence and further understanding of certain job duties.

Assist the Archive Supervisor with tasks that pertain to the preservation and maintenance of records. 

Archive Office Support

• Assist Archive Supervisor in inventory
• Repair books as needed
• Process document requests for customers
• Prepare documents for Microfilm processing
• Maintain Accuracy in Quality Assurance (QA) standards for indexing older documents and scanning them for a better quality image
• Index and redact scanned documents by reviewing the image to ensure quality and accuracy ensuring that all recording requirements are met
• Consistently recognize and address errors in data entry and search results
• Use organizational and time management skills to assist in preserving records according to the state statutes and retention schedules
• Efficiently finish projects by the scheduled due dates
• Utilize resources such as; RMS,GIS, GRM, approved websites, the Archive Supervisor and the County Archivist to continually gain knowledge and skills to help improve the functions of the office

Understands and assists the public with more complex issues by providing access to available resources

• Teach and demonstrate best practices on how to use Grantor/Grantee Books
• Assist the public and newer employees on how to use and make copies with the film readers
• Assist with more complex document copy requests
• Demonstrate how to retrieve documents from vault archives, assist with location of documents filed prior to 1969 with newer employees

Understands and assists the public with more complex information on Recorded documents

• When required, look up statutes pertaining to land records recorded in our office
• Handle ACH functions and balance checks and cash submitted for recording fees.
• Verify the information entered through the indexing process is accurate and free of any data entry errors. This includes verifying that the image matches the data entered in RMS.
• Export data to other Land Record Departments
• Answer phones to assist customers with any questions regarding the Register of Deeds recording process, recording requirements, the Passport program, and Military Discount Card Program.

Minimum Qualifications: High School Diploma supplemented by typing, bookkeeping, Microsoft office Suite and other business courses. Four (4) years of experience money handling, book keeping, banking, and/or any combination of these. Completion of all in-house training including eRe and Customer Service. Position may be filled by the Registrar at their discretion and as needed for the functions of the office.

Preferred Qualifications: Five (5) years money handling, bookkeeping, banking, and/or any combination of these. Upon completion of all training employee will be cross-trained in all areas of the department. Will begin specialized training to serve as backup in specific areas of the office. Proficient in use of Microsoft Office. 

Applicants have rights under Federal Employment Laws. Please find more information under the following link.  Apply for a Job | Sedgwick County, Kansas