Deputy County Clerk - BoCC Secretary - COUNTY CLERK

Department:  County Clerk

Pay:  $19.53 per hour  

Work Schedule: M-F 8-5  

Sedgwick County offers a comprehensive benefits package for full-time employees that includes health coverages, paid leave, regular compensation reviews, retirement plans, and professional development opportunities.  For more detailed information, please visit our benefits page at SCBenefits.

Provide information and assistance to customers, both internal and external, regarding statutory functions of the office of the Sedgwick County Clerk. The “front office” staff handles or administrative and licensing functions, and this position specifically is the primary contact for all Board of County Commissioners contact.

This position serves as team lead for the Sedgwick County Clerk’s Office front office staff.

Board of County Commissioners (BoCC) meeting clerk and primary contact

• Attend BoCC meetings and record actions
• Transcribe, type, proofread, and edit verbatim minutes for BoCC approval
• Administer meeting paperwork (send for signature, recording or publication if required)
• Assign and log contract and resolution numbers and document descriptions, scan into OnBase and post to eline
• Number, scan, log, and post all non-meeting contracts, grants or other agreement-like paperwork
• Respond to internal and external requests for minutes, contracts or resolutions providing search services if requested
• Maintain Clerk’s BoCC databases and filing system by designing, coordinating, and implementing file management projects as needed
• Trains incoming and cross-training staff on BOCC processes and protocol

Information and assistance

• Prepare homestead claims and assist filers to inquire regarding delayed or missing refunds, or to provide required documentation to the Kansas Department of Revenue (KDOR)
• Assist with ELG file preparation by verifying claimant has ownership interest in property, entering amounts available in spreadsheet and transferring first half tax charges to KDOR portal
• Answer inquiries for information by phone, email or in person and direct individuals to appropriate desk, department, or agency

General front office functions

• Issue licenses under state statute, regulation, or county code
• Cross train in all desks
• Trains incoming and cross-training staff on front office processes and protocol
• Completes purchasing functions for office, including shopping cart creation, invoice confirmations, maintains sufficient stock of office supplies
• Compiles purchasing card receipts, statements, and reconciliations for Clerk and Chief Deputy
• Processes registrations and completes travel reservations and itinerary for staff attending classes, seminars, conferences, etc.

Minimum Qualifications: High school diploma, GED or equivalent. Ability to be appointed as a notary public for the state of Kansas. Demonstrated proficiency in Microsoft Office suite of products.

Preferred Qualifications: Some college, post-secondary, or technical education. Two or more years in an office or customer service setting.

Applicants have rights under Federal Employment Laws. Please find more information under the following link.  Apply for a Job | Sedgwick County, Kansas