Office Specialist - FINANCE

Department:  Division of Finance - Accounting

Pay:  $16.07 per hour $33,425 annually  

Work Schedule: Monday to Friday; 8am to 5pm  

Sedgwick County offers a comprehensive benefits package for full-time employees that includes health coverages, paid leave, regular compensation reviews, retirement plans, and professional development opportunities.  For more detailed information, please visit our benefits page at SCBenefits.

The role of the Office Specialist is to provide administrative and clerical support to the Senior Administrative Manager and areas within the Finance Division. Works with division staff on a wide variety of projects in an administrative or clerical capacity and serves as the receptionist.

Provide internal and external customer service to Finance Division staff, County departments, and vendors.

• Greet guests to the Finance Division professionally and promptly.
• Answer inquiries for information by phone, email or in person and direct individuals to an appropriate desk, department or agency if further assistance is needed.
• Accept and process deliveries, including mail, packages and hand-delivered materials.

Provide clerical and administrative support on Accounts Payable projects.

• Daily processing, coding, and scanning of accounts payable documents and invoices into OnBase (the County’s document management system).
• Perform general document management such as removing duplicates, re-indexing, etc.
• Communicate with Vendors regarding invoices.
• Other AP data entry and management tasks as needed.

Assist the Senior Administrative Manager with routine work or special projects on behalf of the Division of Finance

• Performs administrative tasks including calendar management, human resource tasks, training coordination, etc.
• Uses multiple complex software applications, including OnBase, and the County’s financial and HR system, SAP.
• Proofreading and document development/formatting in line with County and/or Finance-prescribed formats

Minimum Qualifications: High school diploma, GED, or equivalent.  One year of experience in an administrative field (office setting). Experience using Microsoft products (Word, Outlook, Excel) or similar systems.

Preferred Qualifications: Two years of experience working in a finance setting or business office.

Applicants have rights under Federal Employment Laws. Please find more information under the following link.  Apply for a Job | Sedgwick County, Kansas